A recap people can check.

Record decisions precisely

Write the choice and its boundary. If approval is still needed, put the item in open questions. A suggestion is not an agreement.

Give each action one owner

Describe a concrete result, name the agreed owner and record the due date. If nobody accepted the task or the date is uncertain, mark it for confirmation.

Keep open questions visible

List what still needs an answer and who will seek it. Do not fill gaps with invented decisions.

Review before sharing

Check names, dates and recipients. Remove private preparation notes and invite factual corrections. Send the note through your usual agreed channel.

Background reading: Asana's guidance on action items. This checklist is independently written; no affiliation is implied.